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How Offsite Venues Can Take Your Event to the Next Level

This can be a sponsored publish by Conferences + Conventions Calgary. More information about Event Supervisor Blog’s sponsored posts.

Probably the most elementary rule of actual estate might be just as essential for events: location, location, location. An occasion’s host city can play a pivotal position in attracting attendees.

Most event planners will choose a metropolis based mostly on popularity, and then choose one among its major lodges or conference facilities to satisfy all their venue requirements.

With increasingly more offsite venues providing unique experiences for conferences and occasions, it might be time to rethink this routine. Why not contemplate what venues a metropolis has to supply before landing on it as your destination of selection?

Assume outdoors the field. Business events aren’t just for conference centers anymore. Libraries, museums, sports activities amenities, and even zoos are getting in on the motion.  With the right combination of venues, your visitors can take pleasure in the greatest a city has to supply without missing a single networking alternative.

Decide Your Space Of Interest To Discover The Proper Venues

If you would like your attendees to depart with tales they’ll be sharing for years to come, decide venues that may add a touch of recreation to the agenda.

Assume like a tourist, however research like an event professional. What places would you like to visit for those who have been on trip? Are any of these amenities out there to lease? Will these venues give your attendees lasting reminiscences and a flavor for the metropolis?

Start by narrowing down the basic areas of curiosity which are probably to interact your target demographic. Some concepts to think about embrace:

  • keyboard_arrow_right Arts, Tradition, and Innovation
  • keyboard_arrow_right Museums and Heritage Sites
  • keyboard_arrow_right Sports activities and Outside Activities
  • keyboard_arrow_right Zoos

Once you’ve laid out some choices, look into what forms of conferences they will accommodate. Ahead-thinking cities are beginning to acknowledge that opening the door to business alternatives creates a win-win state of affairs: shoppers like you are not only enjoying the city’s most treasured establishments, but reinvesting in them.

Highlight On Calgary

Exactly how does such a business-friendly mindset translate into extra thrilling offsite venue options? Canada’s Rocky Mountain metropolis, Calgary, offers an excellent example of what to anticipate from this mannequin.

Well-liked with vacationers for its yearly stampede, Calgary also meets all the standards at the prime of an occasion planner’s guidelines. It combines the local with the international, and it presents just as much trendy convenience as conventional flair.

What you might not have anticipated is that lots of its greatest points of interest provide rental areas for conferences and other occasions. You is perhaps stunned by the options!

Libraries: They House Information, And They Host Occasions

Libraries is probably not prime of mind when it comes to occasion spaces, however the most enterprising cities worldwide are beginning to understand how versatile these venues may be. A few of the largest, most impressive libraries can be found for private features.

And what better method to communicate your dedication to sharing the greatest and brightest ideas of the day than to host an offsite occasion at a library? In case you have a guest speaker who’s launching a brand new guide, the library is the good location to host a book-signing event.

Hosting an occasion at the library may also generate publicity on the local degree. To make the most of this outreach potential, contemplate letting a restricted variety of individuals buy particular person event tickets without registering for a full conference move.

The secret is to decide a library with unique design features that foster a way of group and a love of studying.

Calgary’s new Central Library boasts all these promoting factors. Its beautiful architectural design features as a ‘bridge’ between Calgary’s downtown core and the East Village. Should you needed any more evidence of how a lot it unites the group, over half of all Calgarians are card-carrying members!

Like many modern libraries, it is constructed round the idea of open trade. Its elliptical foyer creates an expansive central meeting place that unifies a number of ranges–in other phrases, the excellent format for a networking event.

For info on areas to lease: Calgary Central Library

Music Centres Are Made For Events, So Why Not Yours?

Music halls are a pure fit for events–they provide wide-open areas and state-of-the-art audiovisual gear. Look for a music venue that gives the best of all worlds: world-class structure, cutting-edge know-how, and cultural capital.

Identical to libraries, a metropolis’s prime musical middle is usually a hub of cultural exercise, with a design that considers visible attraction just as a lot as acoustic high quality.

If you would like the ambience of reside background music with the good sound stability, a music venue could be the method to go.

Calgary’s Studio Bell (Nationwide Music Centre) not only has the amenities to host musical performances, however it could actually additionally accommodate giant cocktail occasions and different gatherings. With a shimmering inside clad in 226,000 glazed terracotta tiles, it exemplifies the streamlined magnificence of up to date design.

It additionally houses an award-winning museum installation and Canada’s Music Hall of Fame!

Enjoyable exercise: host a music-themed trivia recreation.

For info on spaces to lease: Studio Bell

Science Facilities: Convey The Spark Of Invention To Your Event

Science centres can add an entire new twist to the enterprise event expertise, and lots of are opening their doorways to exterior occasion planners.

When reviewing the science museums of a possible host metropolis, be sure to look into:

  • keyboard_arrow_right Special momentary reveals that coincide together with your event.
  • keyboard_arrow_right Guided instructional tours.
  • keyboard_arrow_right Labs and studios that provide hands-on training or group actions.

Attempt to discover a science museum that mixes informational displays with team-building experiences.

Calgary’s TELUS Spark, for example, not only options an array of impressive museum exhibitions, but in addition provides interactive studios in coding, animation, and pc graphics. Their “Innovative Team Builder” workouts even involve recreation design challenges.

In case you are wanting to host a large-scale event, they even have several superbly designed spaces that may accommodate conferences and tradeshows.

For info on areas to lease: TELUS Spark

Heritage Websites: Give Your Event Historical Weight With A Blast From The Past

For a memorable occasion, you want to choose a metropolis with its finger on the pulse, however you additionally need a vacation spot that is wealthy with cultural historical past.

Probably the most partaking heritage venues are ones that permit guests to immerse themselves in a bygone era. Search for venues that permit visitors to walk by way of–or even dine in–unique buildings and recreated buildings.

Hosting an event inside a classic setting could be a good way to hold the spirit of the past alive whereas making a memorable experience on your attendees. Take it up a notch by incorporating props or role-playing video games.

Calgary not solely has a number of websites devoted to the legacy of its frontier origins, however it has made these spaces out there as rentable amenities.

FORT CALGARY

The word “fort” routinely conjures pictures of a battle-ready populace, and Fort Calgary provides visitors a glimpse into the lives of early settlers. Its amenities embrace the Interpretive Centre (a reconstruction of the metropolis’s unique barracks) and Hunt House (an unique trading publish building from the days of fur trappers). And sure, you possibly can lease eating halls right here!

Fort Calgary

HERITAGE PARK

Heritage Park is an immersive ‘village’ featuring a number of historically-themed points of interest. The “Wainwright Hotel” recreates the stately dining halls and notorious saloons of the frontier heyday. “Gasoline Alley” delights visitors with a show of vintage cars, and its flooring plan can accommodate a 400-person banquet.

Heritage Park

SIMMONS BUILDING

With its exterior partitions still bearing the painted indicators of its previous life, the Simmons Constructing is a former mattress manufacturing unit that has been repurposed as a culinary hotspot for the trendsetting crowd.

Simmons Building

Sports activities Complexes Are A One-Cease Shop For Spacious Venues And Exciting Activities

Concert performers have long taken benefit of the arena-style venues of the sports world. Now, it’s time for occasion planners to get in on the action. Add the adrenaline rush of utmost sports activities to the equation, and you’ve got the makings of an unforgettable expertise.

Whereas Calgary’s WinSport Olympic Park has been credited with boosting Canada to the prime of the podium in Olympic winter sports activities, its state-of-the-art amenities can even give office staff a chance to reside the dream for an afternoon.

Winter actions embrace the standard suspects of snowboarding and snowboarding, as well as extra niche options like the “Ice House” luge-track. It’s the solely indoor facility of its variety in North America, and it even provides video evaluations of particular person periods.

And the fun doesn’t finish with the winter season–thrill seekers can get their fix all yr lengthy. In the summer time, you’ll be able to slide throughout North America’s fastest zipline or journey alongside 12.5 miles (20 km) of mountain bike trails.

Enjoyable bonus: search for a venue that gives mementoes of your actions, corresponding to finish-line snapshots or play-by-play video recordings.

Sports amenities don’t have to be limited to break-out activities, both. WinSport’s area, with a capability for almost 4000 friends, has established a popularity for hosting business occasions with its award-winning catering.

When you would fairly supply your friends the spectator expertise, search for venues internet hosting special sporting events and tournaments.

For instance, Calgary’s Spruce Meadows equestrian facility hosts show-jumping tournaments all through much of the yr, and its amenities have all the versatility wanted to host main events.

Leveraging trendy know-how to meet the wants of equestrian exhibits, its “Equi-Plex” venue uses a modular flooring design to create up to 56,000 square ft of area! Not just for horse exhibits, this area can accommodate conferences, conventions, and commerce exhibits.

Spruce Meadows

Occasions At The Zoo: Contribute To Conservation Whereas Wowing Your Visitors

If you need to create an occasion that is really retaining with the occasions, think of methods to convey environmental consciousness to the table. Transfer beyond merely slicing again on paper waste with the use of electronic apps, and select venues that put conservation and sustainability entrance and middle.

Things to contemplate:

  • keyboard_arrow_right Does the organization actively help an environmental cause?
  • keyboard_arrow_right The place does it supply its catering?
  • keyboard_arrow_right Does it reap the benefits of the newest in energy-saving know-how?

The Calgary Zoo has a long-held commitment to wildlife preservation, and its amenities look to reduce their environmental influence every step of the method. Internet hosting an occasion at the Calgary Zoo permits you to take pleasure in the marvels of nature while helping to preserve its bounty for future generations.

The zoo’s assembly and banquet amenities embrace the ENMAX Conservatory, one among the most energy-efficient greenhouses in the world. The Calgary Zoo’s catering service even grows its personal produce onsite, with different elements sourced from native suppliers.

Special Issues For Offsite Venues

As increasingly institutions acknowledge the advantage of welcoming personal features, your offsite choices develop into increasingly more numerous.

This variety additionally signifies that you could have to take some additional logistical issues under consideration. These embrace:

  • Seasonal Issues.

    It goes with out saying that any amenities providing outside choices will probably be affected by seasonal modifications, nevertheless it’s value doing some research earlier than making assumptions. You is perhaps stunned – the Calgary Zoo, for example, has a special mild show on display throughout the winter months.

  • Scheduling Choices.

    The flexibility of offsite venues can typically create scheduling conflicts. Many public institutions, for example, have limited hours of availability for personal events. The primary lobby of Calgary’s Central Library might be rented, but solely outdoors of ordinary library hours in the late night. On the different hand, when it comes to venues that host musical exhibits and sports tournaments, occasions that compete for scheduling area may additionally translate to bonus points of interest.

Though offsite venues might typically involve a bit of additional legwork, your investment will pay off in the finish.

IN CONCLUSION

If you’d like to surprise your friends with the sudden, offsite venues can add an entire new dimension to the expertise. When choosing a city in your next event, keep in mind that there are options beyond run-of-the mill convention centers and lodge amenities.

Venue rental options could also be accessible in each corner of the city, together with:

  • keyboard_arrow_right Libraries
  • keyboard_arrow_right Arts and Tradition Centers
  • keyboard_arrow_right Science Museums
  • keyboard_arrow_right Heritage Websites
  • keyboard_arrow_right Athletic Amenities
  • keyboard_arrow_right Zoos

The perfect city is one that has made its prime vacationer points of interest out there to lease. In Calgary, all the things from the library to the zoo is truthful recreation, so don’t promote your self brief on the hunt by limiting yourself to traditional conference spaces.