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Experiential Marketing Technology: An Event Planner’s Guide

Experiential Marketing Technology: An Event Planner’s Guide

This can be a sponsored publish written by Kaitlyn Tatulli, Marketing Assistant at Aventri. Extra details about Event Supervisor Weblog’s sponsored posts.
Arguably, one of many hottest job areas immediately within the conferences and occasion business is experiential advertising. Over the previous few years, assembly and occasion corporations have begun to concentrate on experiential advertising campaigns to create partaking, branded content material to drive the audience-brand relationship.

Increasingly more experiential advertising jobs are popping as much as launch experience-based advertising activations and expertise of such campaigns have gotten important. However regardless of all of the chatter round experiential advertising, there’s doesn’t appear to be a variety of dialogue or assets for planners to assist them take a leap into this new world. On this submit, we’ll break down experiential advertising for as we speak’s planners, in addition to present how they will use know-how (a few of which they could be already be utilizing at their occasions) to make the transition from expertise to experiential.

What’s Experiential Marketing?

Since experiential advertising is a reasonably new subject, it is very important clearly outline what experiential advertising is.

Experiential advertising is an genuine, branded engagement between a buyer and an organization.

In different phrases, experiential advertising is a two-way-channel of communication between clients and a model. Experiential advertising advertises a model to a buyer in an interactive and interesting method.

Over the previous few years, corporations have shifted away from conventional advertising, the place manufacturers would promote and talk with their clients by way of a one-way-channel. Experiential advertising has turn into extra of a mainstay within the advertising and the occasion world.

Though experiential advertising was as soon as seen as an “add-on” that corporations or manufacturers carried out to realize extra buzz round their product or occasion, many organizations at the moment are including experiential advertising roles or departments into their corporations. Particularly, corporations like Amazon, American Categorical, Dunkin Donuts, Gatorade, and Marriott, have efficiently included experiential marketer roles and thrilling campaigns.

Regardless of all of the chatter round experiential advertising, nobody is discussing the instruments experiential markets use or must be utilizing. The place is the know-how for experiential entrepreneurs?

Is There Actual Worth in Experiential Marketing?

Because of the age of know-how we reside in and all of the advertisements thrown at individuals, shoppers are not impressed or engaged by print advertisements or TV commercials. In reality, analysis has proven that folks usually solely keep in mind ten % of what they learn (like ads), however ninety % of what they do. The “do” is the place experiential advertising is available in.

Experiential advertising permits your shoppers to “do” or expertise one thing, in relation to your model, and type an emotional connection. Creating an emotional connection between your audience and model has been proven to extend shopper loyalty.

Examples of experiential advertising to encourage you:

  • keyboard_arrow_right A Snapchat scavenger hunt. The telecommunications firm Verizon just lately launched a Snapchat scavenger hunt for its clients the place individuals have to seek out, catch, and blend loops that seem to win an iPhone XS.
  • keyboard_arrow_right A hashtag marketing campaign. As a part of the Lean Delicacies’s #WeighThis marketing campaign, Lean Delicacies arrange chalkboards, formed like scales, in New York’s Grand Central Station and had ladies write how they really needed to be “weighed in”.  
  • keyboard_arrow_right Consumer-generated content material. Again in 2016, Starbucks requested their clients to share their vacation cup doodle designs on Instagram. They then selected 13 designs from six nations for use for your complete vacation season.  

By creating experiential advertising campaigns on social media or by internet hosting occasions, you possibly can improve your audience’s relationship together with your firm or product.

Have You Received What It Takes For An Experiential Marketing Position?

After reviewing international experiential advertising job postings, we gathered some knowledge to create a profile of the traits experiential occasion entrepreneurs might want to succeed.


  • keyboard_arrow_right An experiential marketer’s title tends to incorporate phrases like, “Experiential Producer”; “Marketing Manager- Events & Experiential”; “Manager, Special Events”, and, “Senior Production Manager, Special Events”.
  • keyboard_arrow_right Experiential entrepreneurs, on common, are typically feminine and age from 26 to 38 years previous.
  • keyboard_arrow_right An experiential marketer tends to have a university schooling in new media or design, advertising, and/or communications.


  • keyboard_arrow_right An experiential marketer prioritizes delivering past the peculiar occasion expectations.
  • keyboard_arrow_right Experiential entrepreneurs create distinctive, personalised experiences for each attendee.
  • keyboard_arrow_right Experiential entrepreneurs additionally handle on-site execution of occasions together with vendor load-in, occasion circulate, and load-out.
  • keyboard_arrow_right An experiential marketer additionally creates an genuine social community.


  • keyboard_arrow_right Experiential entrepreneurs purpose to create shareable experiences.
  • keyboard_arrow_right An experiential marketer intends to construct model consciousness amongst their audience.
  • keyboard_arrow_right Experiential entrepreneurs need to create significant connections between the model and group members.
  • keyboard_arrow_right An experiential marketer additionally tries to inform their shopper’s story.


  • keyboard_arrow_right An experiential marketer measures success by attendee satisfaction survey scores.
  • keyboard_arrow_right Experiential entrepreneurs additionally decide an experiential marketing campaign’s success by the variety of leads generated.
  • keyboard_arrow_right An experiential marketer additionally measures their marketing campaign by 360-degree success—did everybody (attendees, builders, audio system, and so forth.) benefit from the occasion?  


  • keyboard_arrow_right Experiential entrepreneurs are likely to face challenges in making a unified model expertise throughout all channels.  
  • keyboard_arrow_right An experiential marketer goals to tailor communication to particular demographics.
  • keyboard_arrow_right Experiential entrepreneurs have to assume on their ft and problem-solve points on-site (e.g. lengthy check-in strains; walk-up registrations).

How Do Experiential Entrepreneurs View Occasions?

keyboard_arrow_right Figuring out that occasions are usually not simply concerning the logistics and numbers, an experiential marketer might describe occasions as “a strategic part of a business. Learn more about all marketing channels and how events can complement those efforts. Think of what you do as creating experiences—not events”

An experiential marketer’s position is to offer clients with genuine experiences associated to a product or firm. In a method, experiential advertising is a type of immersive storytelling, targeted on a model or product’s story.

What Experiential Marketing Know-how Is Out There?

At first of experiential advertising, corporations would maintain sampling exhibits or occasions to instantly interact the shoppers. Extra particularly, these corporations would permit their clients to pattern their merchandise, at no or deeply discounted prices, in hopes that their sampling would result in model curiosity and a future buy.

Because of technological improvements in experiential advertising, corporations can now use know-how to succeed in shoppers or occasion attendees and digitally implement their experiential advertising campaigns. Experiential advertising know-how may also be used to unravel a few of the challenges listed above.

E-mail Marketing Merchandise

Experiential entrepreneurs can use e-mail advertising merchandise to successfully market and promote e-mail advertising campaigns to advertise their experiential occasion.

  • keyboard_arrow_right An e mail advertising product might help experiential entrepreneurs goal and join with the best audience, by creating teams or e-mail lists of ultimate attendees. Entrepreneurs may also foster relationships with their audiences within the days and weeks main as much as the occasion via focused emails full with reminders, hyperlinks to articles or tales and a lot extra.
  • keyboard_arrow_right An experiential marketer may also use an e mail advertising product to form an attendee’s occasion expectations earlier than they even register or arrive, by tying in a marketing campaign’s branding parts to get attendees excited and speaking about your occasion. In case your marketing campaign has a hashtag, an e-mail can encourage attendees to start out utilizing it. In case your occasion is about elevating cash, an e-mail can encourage attendees to donate. The chances with e-mail are countless.

With over 5 billion individuals utilizing cellular smartphones, experiential entrepreneurs can use cellular occasion apps to assist promote their experiential campaigns or occasions.

  • keyboard_arrow_right Experiential entrepreneurs can create branded occasion apps to offer a focused, personalised expertise for his or her attendees.
  • keyboard_arrow_right A few of these apps can present personalised agendas, in-app occasion info, permit attendees to share content material, and provides attendees entry to the occasion’s social media feed earlier than, throughout, and after the occasion.
  • keyboard_arrow_right Better of all, an app additionally provides entrepreneurs the facility to ship push notifications that may challenge reminders, occasion info modifications, and extra, all through the occasion expertise.

Since registration tends to be an attendee’s first expertise with an experiential entrepreneurs’ occasion, it is crucial so that you can present attendees with an excellent first impression.

  • keyboard_arrow_right Event registration apps permit experiential entrepreneurs to offer attendees with a customized on-line registration.
  • keyboard_arrow_right Utilizing registration merchandise, experiential entrepreneurs can create a branded registration workflow to gather particular attendee knowledge that will probably be important for the experiential marketing campaign analytics.
  • keyboard_arrow_right Entrepreneurs also can create personalised registration paths relying on the kind of attendee. For instance, VIPs may need extra particular choices or reductions open to them all through registration, or a mean attendee registration step can encourage them to purchase add-on experiences or packages.

Surveys and Polling Merchandise

Experiential entrepreneurs can use the survey and polling function provided in some cellular occasion apps, to seize their attendees’ reactions earlier than, throughout, and after the experiential occasion.

  • keyboard_arrow_right Experiential entrepreneurs can use survey and polling info to realize real-time suggestions from attendees on the audio system, periods, or different actions on the experiential occasion.
  • keyboard_arrow_right Experiential entrepreneurs also can promote the survey and polling function to their attendees. By asking for attendee’s suggestions, experiential entrepreneurs present attendees that they care about their opinions.

Wearables have develop into important for occasion planners, and now for experiential entrepreneurs too.

  • keyboard_arrow_right As an experiential marketer, in real-time, you’ll be able to assess your experiential campaigns’ ROI by learning the place attendees interact at your occasion.
  • keyboard_arrow_right For attendees, they will use wearables to digitally share their contact info with different attendees. All they need to do is sync the occasion’s cellular app with their wearable and the app will monitor and save the connects they make.
  • keyboard_arrow_right Wearables like sensible tags even have the power to reinforce gamification at occasions. As they will monitor the place attendees are, they’re the right units for issues like scavenger hunts, races or incomes digital badges.

Event Aim and Analytic Merchandise

Some occasion administration software program merchandise may also help experiential entrepreneurs determine what their clients, or occasion attendees, worth.

  • keyboard_arrow_right Utilizing an occasion objective and analytic product, experiential entrepreneurs can research attendee’s reactions to their occasions by naming probably the most influential audio system and exhibitors at an occasion. This info can then be utilized to future occasions to create the identical, unforgettable expertise.
  • keyboard_arrow_right Experiential entrepreneurs may also use occasion objective and analytic merchandise to customise their reporting to greatest measure the ROI that an experiential occasion or marketing campaign has on their enterprise KPIs.
  • keyboard_arrow_right This knowledge may also be leveraged to ensure experiential entrepreneurs are offering people with a singular expertise.

Experiential advertising know-how not solely incorporates probably the most conventional know-how instruments, rising know-how developments are additionally used.  
Digital actuality, a computerized setting the place customers can work together with particular content material in a three-dimensional method, can be utilized by experiential entrepreneurs.

  • keyboard_arrow_right Experiential entrepreneurs can use digital actuality know-how so as to add that additional “wow” issue to your experiential occasions. Digital actuality know-how could make your occasion extra partaking and memorable for attendees.
  • keyboard_arrow_right Planners may also create digital actuality info cubicles the place attendees can discover solutions to widespread questions relating to a product or your promotion. Simply enter the questions and solutions you assume attendees might ask and allow them to discover the digital info sales space.
  • keyboard_arrow_right As an alternative of internet hosting an in-person occasion, experiential entrepreneurs may also use VR know-how to host a digital occasion. Doing this, you possibly can attain a wider viewers and minimize venue prices.

Reside streaming, like Fb Reside, may also be utilized by experiential entrepreneurs to construct model consciousness and appeal to extra attendees.

  • keyboard_arrow_right Experiential entrepreneurs can use stay streaming know-how to stream elements of their experiential occasion. Sharing reside occasion footage might help create a model or occasion’s authenticity, one thing experimental markets attempt to realize.
  • keyboard_arrow_right Stay streaming additionally permits experiential entrepreneurs to share their experiential occasion with a a lot wider viewers, by sharing the video on all the corporate’s social media platforms.
  • keyboard_arrow_right Broadcasting your occasion on Fb, Twitter, Instagram or Periscope additionally helps ramp up that FOMO (or worry of lacking out) issue, which will get individuals speaking about your occasion for months or years to return. Contemplate reside streaming not solely your occasion but in addition behind the scenes or unique content material, like interviews or Q&As, to drum up much more pleasure.

Facial Recognition Know-how

Facial recognition know-how must be added to experiential marketer’s toolkit.

  • keyboard_arrow_right Experiential entrepreneurs can use facial recognition know-how of their experiential occasion, because it presents many alternatives for experiential entrepreneurs. Utilizing this know-how, they will join with their viewers in so many new methods.
  • keyboard_arrow_right This know-how can be utilized at check-in, for safety functions, measure visitors and even measure how people are feeling at occasions. All of this may be tied into experiential experiences.
  • keyboard_arrow_right For instance, a South African espresso firm named, Douwe Egberts, launched a Bye Bye Purple Eye experiential marketing campaign in an airport. The corporate arrange a espresso merchandising machine and used facial recognition know-how to detect when individuals yawned. Seconds after they yawned, the individual acquired a free cup of espresso. 



The makes use of of occasion administration and occasion business know-how are usually not restricted to conventional occasions. Experiential entrepreneurs can use the occasion business’s greatest applied sciences, like cellular occasion apps, e-mail advertising merchandise, and wearables to additional talk with shoppers, making the connection between the client and the model stronger.


Additionally, including in-house experiential advertising groups and providers is essential. Experiential entrepreneurs must be built-in with product and occasion marketing campaign improvement. Doing this can assist be sure that the corporate’s story and long-term model technique shall be marketed in a significant, relatable approach to the audience.