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12 Clever Ways AV Can Transform Your Event Venue


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Know-how permits occasion planners to attach with their audiences in some ways – even previous having their favourite espresso drink routinely out there very first thing within the morning, though that’s fairly superb. Some of the spectacular methods is how audiovisual providers and different design parts can rework a venue. Savvy occasion planners are reworking areas in indescribable methods utilizing AV and different “magical” strategies.


On this article, you’ll see how small areas seem bigger, a clean area turns into cozier, a theme is completely captured, in addition to different unimaginable makes use of of area. These artistic concepts may give your venue that additional private attraction and domesticate the WOW! issue that makes an indelible impression in your viewers.

All this and never a single magic wand required.

In case you’re on the lookout for methods to rework your area, let’s get began.




Event Venues: 12 Straightforward Tips to Make a Bland Area Stand Out

Typically your occasion area simply doesn’t suit your imaginative and prescient, proper? However that doesn’t imply it’s not the one for you. There’s so much you are able to do to utterly rework the venue. Audiovisual tips and results are a good way to go from mediocre to mesmerizing.


Trendy occasion lighting does extra than simply forged a rainbow of colours round your area, though that’s enjoyable, too. There are wi-fi uplighting choices, which suggests you possibly can lastly place lights the place you need them with out worrying about attendees tripping over cords, awkward taping or costly rigging. You can too highlight an space of curiosity for max impact. However lighting needn’t be passive. It may be utilized in quite a lot of shifting methods together with laser exhibits. Lighting even has character and can be utilized as a “character” for an MC to work together with.


Scorching Tip: Gobos. Gobos use a beam of sunshine with a metallic stencil over it to create dazzling designs on ceilings and partitions. Think about a ceiling that makes you are feeling such as you’re underneath the ocean or different design. It’s just like projection mapping (which we’ll get to in a bit) however not as pricey or intricate.

Relay Screens/Secondary Screens

Within the ultimate world, rooms can be designed so that everybody might hear and see the occasion’s focus with equal readability. That’s merely not the case, at the very least not with out know-how. However now occasion planners can help attendees through the use of relay and secondary screens to battle these awkward sight strains and guarantee everybody has an awesome view.


Measurement doesn’t matter: you could discover that regardless of the place you attempt to add a display for higher views, it’s simply not potential. When that’s the case, think about permitting attendees to make use of their very own system to see each minute of the occasion up shut.


You needn’t shut your viewers off from what’s occurring past your occasion. The truth is, a whole lot of occasion planners are bringing in screens and video to showcase social media feedback from elsewhere, broadcast a dignitary or speaker unable to make it in individual, or hyperlink a number of occasion websites and crowds. Video screens can deliver one other “window” to your occasion, one which may give your attendees a view of anyplace on the planet.


Take into consideration: Many platforms now supply the power to broadcast from a number of places concurrently. Is that this one thing that would profit your occasion?

Whereas tech is the primary focus of this text, it’s not the one factor that may rework a venue. Bringing the outside in via the introduction of greenery and flowers can rework a bland room into one thing spectacular. Lovely indoor sculptures and gardenscapes might be created by means of lush crops and design options. Better of all, such a nature doesn’t include a priority over an sudden downpour to spoil your occasion. With the fitting lighting and positioning, this will add a incredible function to your occasion.


Outside examples: It’s not all about greenery. Think about water options, sand installations, and different pure concepts.


Digital/Augmented Actuality

You don’t should bodily rework your occasion area in case your attendees aren’t truly seeing it. Within the case of digital and augmented actuality, you’re nearly reworking your attendee’s actuality so the partitions of your venue don’t actually matter. With digital actuality, you possibly can “transport” your attendees anyplace the coder can create, whereas augmented actuality may help your attendees see issues that aren’t actually there (keep in mind Pokemon Go!?). Both means, abruptly the bodily design of your venue issues little or no.

Take into account: Some individuals simply don’t wish to put on headsets. You should use device-based VR or AR. Whereas it gained’t present an engulfing encompass expertise, it’s nonetheless superb.

One other non-tech concept is material. Material can add a contact of luxurious, depth, colour, and texture. It may be used on the ceiling for a fast burst of colour when paint isn’t an choice. Material also can rework seating, taking a colorless chair and re-envisioning it as a throne. When lights hit totally different materials or are threaded inside the draping, this will create breathtaking results.

Make it extra dramatic: Draping the ceiling could make a room extra intimate and provides the WOW! issue from all angles, flooring to ceiling.


If you wish to seize one other place or time, an LED video wall can create a fantastic panorama. Need to dine on the seashore? A video wall could make your viewers really feel like they’ve a view of the ocean. These flooring to ceiling (or extraordinarily giant) projections could make attendees really feel like they’re anyplace aside from your venue. It accomplishes that with out the (typically) annoying headgear or limiting the variety of attendees that may benefit from the influence on the similar time.

Think about: LED partitions are versatile. They will function backdrops, gadget tasks, or screens. You possibly can range their use throughout your occasion.


Rigging and Aerial Results/Exhibits

In case you are sufficiently old, you might keep in mind “Starlight Express”, a tremendous rock musical by Andrew Lloyd Webber that featured individuals on curler skates enjoying the roles of trains. The rigging and tracks went out over the viewers in a spectacular show that felt nothing like a Broadway theater. Some occasion planners are doing comparable issues nowadays by incorporating rigging and aerial results exhibits, though they’re extra intently impressed by Cirque du Soleil than curler skating locomotives.
One other use: Rigging can rework any space right into a magical stage, in addition to a spot for higher lighting or unimaginable video capabilities. This shot exhibits the superb capabilities that come from even primary rigging.



Whereas dramatic lighting is all about making a surprising impact, not in a nasty means, as an consideration grabber, tender lighting is about making a temper. Fashionable varieties of smooth lighting that may rework an area embrace:

keyboard_arrow_right candlelight
keyboard_arrow_right string/fairy lights
keyboard_arrow_right lanterns
keyboard_arrow_right torches
keyboard_arrow_right hearth pits
keyboard_arrow_right open flame cooking (however security first, keep in mind)


Scorching Development: Illuminated bar. One other sort of sentimental lighting is illuminating frosted surfaces to create an ice palace impact. One spot that’s common to make use of this in is with a highlighted bar. It provides curiosity to the room and helps everybody discover a method out of a clumsy dialog.


Trompe l’oeil are murals that look like 3D however are designed to idiot the attention. You’ll be able to rework a lodge ballroom area right into a Tahitian village. Initially, trompe l’oeil can be painted on the partitions however lately they will come within the type of wall transfers that may be utilized for the occasion after which eliminated and even flooring artwork. They may give a boring wall much-needed curiosity and spark your attendees’ imaginations.


Take it to the subsequent degree: Along with amping up a room, these fake finishes can present superb selfie spots. Simply be sure to embrace a hashtag on an indication close by so nobody misses the social media enjoyable.

When you’ve got a venue area that’s giant and uninviting, you can also make the area cozier by creating smaller areas inside the bigger room. This may be completed simply via the introduction of cloth or greenery to cordon off the spot, or utilizing a display, furnishings, or rugs to create a smaller part of the room. These nooks present the perfect spot away from the bustle for attendees to unwind and join with each other.
The shocking facet of nooks: Whereas usually nooks are regarded as small, intimate areas, they don’t should be. Check out this area inside the bigger Dallas Cowboys Stadium. Definitely not a small space nevertheless it creates a vacation spot and a spot that’s separate from the bigger area with out feeling cramped.



Projection mapping is the type of impact that may take an attendee’s breath away. The chances are countless with one of these remedy. Projection mapping tasks a picture onto a 3D floor. Why is that this spectacular? As a result of it may well rework a boring wall into Buckingham Palace or the inside of a spacecraft. It may well even change between the palace and the spacecraft each hour. You’ll be able to venture onto individuals, in giant areas or in small ones. Because it’s a projection, there’s no cleanup or takedown afterward to deal with. Only a fast flip of the change.


Bonus: You possibly can nonetheless recognize (and see) the structure beneath the picture.



Consider your venue as a clean canvas. There are some issues that merely can’t be modified (e.g. in case your venue solely permits one caterer) however the ballroom or exhibit corridor could be reworked into an area past what you ever imagined. On the subject of AV and different design parts, there’s a lot that may be executed to rework your area into your splendid venue. From lighting and colour to projection mapping, for those who can envision it, it probably might be carried out.